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Office of Investments and Banking Home

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Change Orders

When requesting change from the Bursar Office you must complete a REQUEST FOR CHANGE SLIP. Request for Change Slips are provided at no charge to departments. To fill in the change slip you need to provide your department name and phone number, the current date, the amount of each denomination of currency and coin you would like to order, and the total at the bottom of the slip. Please double-check this total. See sample below.

Change Order Slip Sample

All currency and coin are counted twice by our cashiers, but we ask that you check it as soon as possible and report any discrepancies to the Bursar Office.

Combination of cash and checks may be used to pay for change order requests. If checks are used to pay for any portion of the change order request, they must be endorsed and a calculator tape of the checks only must be attached. If you are using a combination of cash and checks to pay for your change order request, verify that the total of the two add up to the total of your change order request. Double-check the payback to verify that it equals the total of your change order request.

Change Orders Delivered Via Courier Service

There is a CHARGE and schedule for prearranged deliveries made by the courier. If you are interested in a courier delivery, contact the East Bank Bursar Office. Departments using the prearranged courier service must complete a Request for Change Slip. Return this slip to the Bursar Office with your change order payback.

Based on the delivery schedule, there is a specific time for calling in your change order. If these designated times create a problem for you, call and we will discuss some possible solutions. Times for calling in courier delivered change orders are:

• Morning courier change order deliveries must be called in by 8:00 A.M. the day of delivery.
• Afternoon courier change order deliveries must be called in by 11:30 A.M. the day of delivery.

Note: Departments may call in their change orders the day before they want them delivered. If you call the day before you want your change delivered make sure you specify that it is for next day delivery. Change orders delivered via courier service are called in to the East Bank Bursar.

Any department in need of a large amount of currency or coin for a change order request should contact the East Bank Bursar at least three days in advance as we may need to order from the bank and will need time for delivery.

Couriers do run late on occasion. If there is a change in the delivery schedule, we will contact you as soon as possible.